Category Archives: Corporate Events

Event Planners: How to Deal when things get Personal

By | Consultant, Corporate Events, Event Planner, Event Planning Education, Event Planning Workshops, Wedding Consultant, Wedding Coordinator, Wedding Planner, Wedding Planning Checklist | No Comments

As a wedding planner, I learned more about diplomacy than a degree in international politics probably ever could!  What helped me deal with situations with extraordinarily irrational elements was developing empathy and being a consummate professional, and event planners can do so easily with a little forethought. Here’s how.

1.  Try to Figure out What’s Going On.

No need to actually ask the person what their problem is (unless you feel it’s appropriate!) – but perhaps you overheard the bride talking about her deceased father, or the party host talk about being laid off recently.  Something could be going on in their lives that while it doesn’t excuse their behavior, it allows you to give them a pass so you don’t overreact.

fun bridal party photos bus party bus event planners

This is the end result you want to get for your clients – all smiles after a great evening. You can get there the easy way, or the hard way, depending on how well you set boundaries.

2. Event Planners need to Be Kind but Firm when things get Personal.

For wedding planners especially, it’s important to remember while your clients are in an emotional space, you are not.  You are at work, being a professional. It’s no different than a bank teller or a financial planner – you wouldn’t expose them to the latest fight with your mom or cry on their shoulder, would you?  So your clients should treat you professionalism as well.  It’s as easy as saying, “I understand where you’re coming from, but my job is to create and run a beautiful wedding day.  When you have resolved your personal issues, let me know what your final decision is.  Let’s talk now about the dessert table (change the subject.)

3.  Be Clear in your Legal Agreements about Services.

If a client wants you to research 15 photographers when 5 would suffice, there should be a limitation in your contract where you reserve the right to charge additional when their needs go over and above reasonable limits.  This should be clearly stated BEFORE they hire you, too.

For more information about consultation and education for event planners, click here.  Happy Planning!

3 Top Tips for Corporate Events

By | Corporate Event Coordinator, Corporate Event Planner, Corporate Events, Event Planning Education, Los Angeles Corporate Events | No Comments

When planning corporate events, it’s common for internal personnel to act on incorrect assumptions. Below are three important tips for planning corporate events.

Don’t wait too long to plan corporate events!

4 weeks is not enough!  Try 4 MONTHS – the more time, the better. Have we planned an event in a matter of weeks? Yes, but often this requires a rush fee and you also risk having a significant lack of choice in vendors and venues.

Corporate Events Tea Station Activation

This tea bar by Pixi Beauty reflects the natural ingredients in their cosmetics, and took time to source, plan and execute.  Photo by Brandon Aquino Photography.

 

Be realistic with your budget.

Events generally cost more than people think these days, and you can blame a whole lot of things – cost of food and labor (catering), demand (popular venues), and the overall cost of doing business vendors have to asborb, particularly in major metropolitan areas. One of the first things I do for clients is put together a realistic budget with contingencies to make sure everyone is clear on the cost, and can get the expenditures approved.

Corporate Events Los Angeles Photobooth

For a presentation of their virtual reality movie, Eye for an Eye, our client Filmatics had a roving photographer from Petite Pix Photobooth to take photos of guests with the VR goggles.

Think about branding opportunities.

Branded photobooth printouts, custom lighting gobos that project the corporate logo – these are all things that reiterate the message of your company.  Giveaways, signage, and interactive social media prompts throughout the event will also extend engagement with your guests.  Even with in-house corporate events, these elements reflect team spirit and pride in your company’s mission, and can boost morale.

 

Keeping these three concepts in mind will be key to planning – and affording – a successful corporate event. Happy planning!

Real Corporate Event: A Showcase for Pixi by Petra Skintreats Skincare

By | Brandon Aquino Photography, Corporate Event Coordinator, Corporate Event Planner, Corporate Events, Pixi By Petra | No Comments

The Pixi by Petra line of skincare is full of fresh, natural ingredients, carefully formulated to improve the look and feel of skin. (I am constantly hoarding their Flawless Beauty Primer...it keeps selling out!) With the theme of GLOW in mind, we created a beautiful, light, pretty ambiance for an event hosting some of the top beauty vloggers and bloggers in media.  Utilizing rentals from Town and Country, florals and styling by our team here at No Worries including florist Jill Bogan, and customized cuisine by Amy’s Culinary Adventures, the daytime soiree was a success. Photos below by the talented Brandon Aquino!

Our fairy light bell jars backdrop beer-battered onion rings by Amy, highlighting the hops that are featured in some of Pixi's products.

Our fairy light bell jars backdrop beer-battered onion rings by Amy, highlighting the hops that are featured in some of Pixi’s products.

 

Members of the Pixi team show guests how to use the products.

Members of the Pixi team show guests how to use the products.

 

We styled the Pixi by Petra's Skintreats line with complementary florals and decor at a recent event. Photo by Brandon Aquino.

We styled the Pixi by Petra’s Skintreats line with complementary florals and decor at a recent event. Photo by Brandon Aquino.

 

A tea bar featuring key ingredients from Pixi's skin care line.

A tea bar featuring key ingredients from Pixi’s skin care line.

 

View More: http://brandonaquino.pass.us/pixi

View More: http://brandonaquino.pass.us/pixi

Delicate styling showcases Pixi skin care.

Delicate styling showcases Pixi skin care.

 

Dessert! Handmade Rose ice cream by Amy's Culinary Adventures.

Dessert! Handmade Rose ice cream by Amy’s Culinary Adventures.

Corporate Event Planning: Three Tips for Success

By | Corporate Event Coordinator, Corporate Event Planner, Corporate Events, Uncategorized | No Comments

We’ve overseen a variety of corporate events, from product and book launches to conferences, and have three top tips to share.

  • Hire professionals, including, yes, event planners, as early as possible.  I have received inquiries barely a month to two prior to the date of the event, for extremely complex corporate events here in Los Angeles.  We’re talking 1200-person conferences, large festivals, or even a conference that hadn’t even been planned yet – and the potential client was contacting us less than two months prior.  Do not procrastinate – planners charge rush fees for planning large events with just a few weeks’ time to do it.  Also, your decision making becomes rushed, and you may find you have less time to do your normal day to day job, which hurts your company in other ways, too.
We styled the Pixi by Petra's Skintreats line with complementary florals and decor at a recent event. Photo by Brandon Aquino.

We styled the Pixi by Petra’s Skintreats line with complementary florals and decor at a recent event. Photo by Brandon Aquino.

  • Interaction is key.  Whether it’s an internal awards dinner for your sales team or an introduction of your product to your clients, ensure you have representatives of the company work the room.  They should spread far and wide to contact everyone attending and make sure they feel comfortable and learn as much as they can about your services and products. For internal events, having interactive games, such as a scavenger hunt that promotes mingling, boost employee interactions and morale, and unify the team across departments.
  • A unique element, like pop violinist Maestro Hughes at this cocktail party, adds something unique and conversation-worthy to the event. Photo by Meghan Christine Photography.

    A unique element, like pop violinist Maestro Hughes at this cocktail party, adds something unique and conversation-worthy to the event. Photo by Meghan Christine Photography.

     

  • Stay on brand.  From customized backdrops to logo’d cocktail napkins, there are tons of ways you can remind guests why they are there – to celebrate your company, your mission, and your product.

An expert planner can help your company save time, preserve productivity, and ensure you stay at, or below, budget for your event.  Our door is always open to show you how, at dee@noworriesep.com.   Happy planning!

Corporate Events: The Basics

By | Caterer Corporate Events, Corporate Event Coordinator, Corporate Event Planner, Corporate Events | No Comments

Corporate events can have as much style and individuality as social events.  We recommend having something unique like a cool dessert station (funnel cakes, donuts…the possibilities are much broader than they have been in years!) or dynamic elements such as an outstanding band and MC to keep guests mingling and active.  When potential and current clients are on the guest list, this is important, the key to assuring they stick around long enough to absorb your message and interact with you and your team. By showing hospitality and engaging your guests, you can help build your business through a well-planned event.  (Just be sure the entertainment isn’t too loud – high volume chases away guests.)

This casino-night themed networking group kept guests on their toes. Photo by Nathan Morgan Photography.

Gobos and Uplighting create a focal point for a speaker during educational events. Photo by Shani Barel / Don't Smile Now Photography.

Soft Peaks Confections delighted guests at a recent industry-themed event. Shani Barel / Don't Smile Now Photography.

Choosing your caterer is one of the biggest decisions.  Passed appetizers and action stations keep guests from being hungry – and picking an innovative or trendy theme reveals sophistication to the guest that makes a lasting impression.

Photo by Shani Barel / Don't Smile Now Photography

We work with clients to solidly brand their company, target the right audience, and keep their event cost-effective while making a lasting impression with guests, clients and employees alike.  Our expertise includes launch parties, holiday parties, and meetings and conferences.  Call or email us anytime to pick our brains about making your next corporate event a success!