Category Archives: Day of Coordinator

How to Hire a Wedding Planner or Coordinator

By | Day of Coordinator, Event Planner, How to choose wedding vendors, Los Angeles Wedding Coordinator, Los Angeles Wedding Planner, Malibu Rocky Oaks Wedding | No Comments

I blogged about five questions to ask a coordinator or planner a few years ago, and I’m now writing today with a more in-depth article on how to find and choose one – reflecting the current needs of brides and grooms today.

 Consider exactly what service you want. The past two years, I’ve seen the number of wedding coordination bookings lessen, and surging ahead in popularity are my Partial Planning and custom consultation packages.  The reason is, people are strapped for time and need expertise given to them quickly and accurately.  These services save couples money in the long run; we often can pre-negotiate and warn clients of costly missteps when we are more intensively involved in the planning process. Also, having a life while you are planning your wedding is nice, too.

Weddings at private estates, like this intimate affair at Malibu Rocky Oaks Vineyard, take intensive time and labor to pull off flawlessly. Photo by Dave Richards Photography.

Weddings at private estates, like this intimate affair at Malibu Rocky Oaks Vineyard, take intensive time and labor to pull off flawlessly. Photo by Dave Richards Photography.

Do your research on pricing.  Comparable-quality vendors have similar price points.  If one or two are out of wack from the majority of quotes you are getting, ask them why.  Some vendors are newer and less expensive; be sure you can trust their work and check their references.  I also talk about this in a recent podcast, here – knowledge is power, and being educated will allow you to discuss pricing in a fair and effective manner with a potential vendor.

“Day of” Is a misnomer.  Every now and then I receive a call from a potential client who insists they only need a “day of coordinator” just to “run the day”.  I understand there may be some information or opinion floating about there in the universe that allows someone to think that a coordinator does not need to be involved till, say, a few days prior.  Many times I’ve stepped into an event 3-4 weeks prior and there are a significant amount of final elements left undone – like a proper timeline, linen count, final menu choices, etc. etc.   And certainly, there are also clients where at 2 months out, they are already rock solid with a lot of details. But consider a coordinator an agent of final due diligence and essential project management, speaking with all the vendors and passing info from to another, and correcting some things and adjusting others.  We can spot a disaster waiting to happen, too – a seemingly innocuous detail can cause serious issues on the day of, and we’ll hone in on those potential issues.  We’ll chase down info from vendors, and chase down info from the client FOR the vendors. The vendors don’t all talk to each other; they need someone to connect the dots.

All set and ready to go...starting a ceremony on time takes careful prep in the weeks prior to the big day. Photo by True Photography. Venue: Calamigos Malibu. Florals: McCann Florist.

All set and ready to go…starting a ceremony on time takes careful prep in the weeks prior to the big day. Photo by True Photography. Venue: Calamigos Malibu. Florals: McCann Florist.

 

I’ve seen massive holes left un-addressed and even if everything is locked up tight, I need to be prepared before the day of so I know how to manage everything. Otherwise, I’ll be constantly behind the curve and scrambling to keep up – and guess who will be to blame if anything goes wrong, that could have been fixed ahead of time? That’s right- the coordinator.

My value for showing up on one day – with no prep work – is at least several hundred dollars. My day rate for working for caterers as a floor manager, for example, is around $350 for 8 hours.  Add a few more hours of time at the event; and acknowledging I work 30 weekends a year usually so I have to make it worth my while; and, add the assistant I MUST have (no matter how big or small the wedding), you’re looking at almost 1k.   So, it makes sense to get the whole set of wedding coordination services for a little more money, and get way more value out of the caring hand-holding and resourcefulness of a coordinator working just for you.

My book The Five Biggest Wedding Planning Myths has more must-have info about planning your wedding, and my door is always open at dee@noworriesep.com. Happy planning!

 

The Five Biggest Wedding Planning Myths – Myth #4: “I can coordinate my own wedding!”

By | 5 Biggest Wedding Planning Myths, Day of Coordinator, Five Biggest Wedding Planning Myths, Los Angeles Wedding Coordinator, Los Angeles Wedding Planner, Wedding Consultant, Wedding Coordinator | No Comments

#4 in our series of the Five Biggest Wedding Planning myths: The risks of not working with a professional wedding coordinator.

Certainly, a bride or groom with common sense, an eye for numbers, and solid time management skills allow him or her to organize a wedding from the ground up. But no matter how on point you are, you need to be present as the guests of honor on your wedding day, not actually ‘working’ the day itself. It’s like a play – the lead actors cannot also serve as the stage managers!

Also there are logistical and permitting issues at play in a variety of cities, that the layperson is not aware of. Having the bare minimum of expertise to guide your wedding will save you from doing the dirty work of brass-tacks logistics.

A few things to keep in mind:

Vendors do not all communicate with each other or the venue. In other words, they often don’t know what they don’t know about each particular wedding until someone shows them a timeline, a scout video, etc. Once they receive that initial information, numerous questions and concerns come to the fore, and a coordinator can then expertly answer them, while the client focuses on more fun things – attending a flower mockup, trying on the dress one more time, and sorting out her guest list.

Most other vendors – like the DJ, onsite banquet captain, or photographer – hate taking over as coordinator. They do not have time to answer multiple questions or perform certain tasks (i.e., repurpose the bridesmaid bouquets to the head table; discuss adjusting the main course service time due to the bride and groom taking last minute sunset shots; coaching the terrified maid of honor through a dry run of her toast, etc.). The DJ is constantly adjusting volume and his or her mixing board, double-checking the speaker system, and prepping for the next toast or announcement. Your photographer is catching the most essential, important moments of one of the biggest days of your life, scanning the room for those special moments. They do not have ample time to circle back with the banquet captain to keep things flowing. The biggest danger here is going seriously off your timeline and running so late that you go into overtime with your vendors or the venue.

Having a chat with a Maid of Honor before the ceremony.  Photo by Wasserlein Photography.

Having a chat with a Maid of Honor before the ceremony. Photo by Wasserlein Photography.

Experience counts. There is no governing body that declares someone fit to start an event planning or coordination business. No bar exam to pass, or board certification to earn. Anyone an their mother (literally) can sell themselves as a planner, with little to no practical experience.

The assistance that a good, qualified coordinator provides is evident throughout the planning process, as well. Here’s an example of just a small percentage of the work – the tip of the iceberg, really – we recently provided to a coordination client:

  1. Advised on floor plan and gave floor plan changes to the venue manager, who mis-read them twice. That’s about 30 minutes and 4 emails back and forth that we took on, on behalf of the client. This is just a small sample of the hours and number of emails (typically 600-800 per event) that we expend on behalf of a client.
  2. Provided ideas for how to create risers and, thus, more space, on their favor table so there was enough room for their cute but bulky favors.
  3. Consulted with their DJ on a jam-packed timeline to ensure it went smoothly on the day-of. I sent multiple emails back and forth and drafted at least 3 revisions of the timeline, and ran it past multiple other vendors to ensure it worked with their service time frames.
  4. Advised on quantities for dessert bar; myself and my associate sat on hold multiple times with the bakery to discern how long the desserts would be stable at room temp, as well as to confirm delivery time.
  5. On the day of, we dealt with serious issues at the venue on the clients’ behalf. First, we showed the venue manager the contract to ensure everything we and the client originally confirmed with them, was provided accordingly. Then, we asked for a $500 credit at the bar for the client…and got it.

A coordinator protects your best interests and removes a lot of wasted time and guesswork from your planning process. As soon as you hire one, you’ve come the closest to truly guaranteeing your emotional and financial investment in the big day is fully realized.

Our door is always open for a complimentary consultation about the peace of mind and stress savings a coordinator can provide.  We can be reached at dee@noworriesep.com or 310-562-3306.

Let It Go: Learning to Relax and Love Your Wedding Day

By | Day of Coordinator, Don't Smile Now, Event Planner | No Comments

Every once in a great while, we have a client who appears to have a hard time sitting back and letting the wedding day flow.  They (or a family member) also try to take control of the timeline or do things on their own that throw off the day because they make us go off-schedule.  We’ve managed to quell any major worries and remind these clients to just sit back and let us do our job.  We do what we can to make things run on time and are very successful at this. I hate to think of those that could ruin their experience of the day by not sinking into the joy and heart of the day, and letting little things (that no one can control) drive them crazy.

An unplanned moment - beautiful bride, city sidewalk.  Photo by Don't Smile Now/ Shani Barel.

An unplanned moment – beautiful bride, city sidewalk. Photo by Don’t Smile Now/ Shani Barel.

At the risk of playing armchair therapist, here are some tips to fully enjoying your big day:

1. Hire a coordinator.  Duh.

2. Trust the (well qualified, well-vetted) coordinator.  Clients do not always know the multiple questions, issues, and hiccups we deal with during the wedding day and rest assured, there is always something. If your day goes south, OUR day – and our business’s reputation – goes south, too, so trust us, we’ll fix it usually before you even know about it.  Go and enjoy yourself and let us be the wizard behind the curtain that makes it all happen smoothly. We’ll adjust the timeline or flow of the day when something does happen that is completely out of our control (such as when the ceremony starts 3 minutes later than planned because your friend who is officiating decides RIGHT BEFORE WE START THE CEREMONY to take a leak.  !)

3.  Guess what – this is just the beginning.  Some of our clients already have kids, but if you are childless and just embarking on marriage, get ready: Every day for the rest of your life is going to be an adventure, especially if kids are on the radar. When you have kids, control goes out the window.  Let your wedding day be that first taste of living for the moment, accepting what you cannot change (those peonies you wanted were in bad shape from the grower, and didn’t end up in the centerpieces –  or, Cousin Jimmy’s toast was a little, shall we say, off-color…) and enjoying the hell out of everything else.  It’s life, in all its amazing, wondrous imperfection.  Remember every detail – set aside a moment now and then to take it all in, even if it means watching Aunt Louise get down to that Notorious B.I.G. song.

One of the most heartfelt moments of the night:  Toasts.  No one is alike another. It's one of our favorite moments to witness. Photo by Don't Smile Now Photography / Shani Barel.

One of the most heartfelt moments of the night: Toasts. No one is alike another. It’s one of our favorite moments to witness. Photo by Don’t Smile Now Photography / Shani Barel.

 4.  Don’t take it all so seriously.  Okay, we take your wedding VERY seriously. There is a lot of emotion, a lot of money (let’s be real about that), and we want you to get a big return on your investment emotionally and yes, financially; it’s a lot of pressure in that regard.  And that is valid, and a few sleepless nights are certain.  But turn on the news, and remember the distress in the rest of the world, and what wonderful, ‘first world problems’ they are, these little stresses and concerns about your wedding.

5.  Value the experience.  Again, on the money tip: What you are buying are not just flowers, or photos, or time in a grand ballroom – but an experience, that cannot be replicated.  This assortment of people, at this very time, will never happen again.  We’ve overseen weddings where guests have flown from Australia, Singapore, you name it- it’s the one in a million experience of seeing your favorite people in one room that makes this worth the stress and the money.  These days, it’s rare for families to get together on a regular basis – families are spread all over the country, even the world, due to work obligations and other considerations.  It’s so special to have them all together in one room. Forget your worries and focus your attention on savoring time with them at your wedding.

***

These tips and observations come from running over 100+ events; 200+ if you consider the entire No Worries Team that is at your service – and remember, there are no tests to pass, certificates to earn, or any other requirements that planners and coordinators have to meet in order to open their business.  Getting a DBA, business liability insurance, and a business license are all you need – and these are easy to get, so be very careful when hiring a coordinator.  If you truly want to sit back and relax, get a good, well recommended professional.  Venues, other vendors, and picky brides are great sources for referrals to a qualified coordinator.

 

Five Questions to Ask a Wedding Planner or Coordinator

By | Day of Coordinator, Event Planner, Los Angeles Wedding Coordinator, Los Angeles Wedding Planner, Uncategorized | 2 Comments

It’s engagement season (apparently!) – vendors in our industry have a swell in inquiries at the turn of the New Year. The holidays are a busy time for popping the question.

As couples shop for a planner or coordinator, here are a few questions to ask each candidate:

1.  How long have you been doing this? If the planner is relatively new, they still may have lots of experience working for a few other planners, and/or have related experience (like TV or film production, project management, or catering).

2.  What type of venues do you usually work? This is a top question to ask if you are getting married in a more complicated space – like a private estate, state park, beach, or other outdoors, rustic space where everything needs to be brought in – from lighting to power to outside catering. There are all sorts of permitting and logistical issues that the inexperienced planner cannot foresee. Also, staffing and pre-production of these types of events is quite a bit more than a ‘typical’ planning or coordination service, so if the cost is too good to be true, they could be underestimating their production needs.

Yours truly, working a wedding while 4 months pregnant.

3.  Is this your full time job? This is on a lot of ‘questions to ask planners” list, and I don’t necessarily think it’s a fair one. In this economy, I’d give a lot of leeway to planners and pros that have freelance and/or part time jobs to supplement their income while their business strengthens.  An outstanding professional with flexible work hours can make the weekday walkthroughs, afternoon rehearsals, and return your calls and emails within a reasonable amount of time.  Checking references may be the call here to ease your mind of their abilities to multitask.

4.  Give me an example of how you ‘saved the day.’ It could be little things – like reminding a friend-officiant to sign the marriage license (!) – or realizing a few items were missing from the rental order.  Or, for a full wedding planner, it could be an example where they saved the client hundreds to thousands of dollars in negotiation.

Photo by L.A. Color Studio / http://www.lacolorstudio.com/

5.  Why do you do this? Funnily enough, I’ve never been asked this, but I’ve started bringing it up. If you ask this question to a potential candidate, the answer may allow you to see into their personality far more deeply than just ‘talking shop.’  How your personalities click is important, and asking what their motivation is to do the work can be a great way to gain insight into what makes them tick.

As for us, we’re an open book – ask us anything! And if we’re not available on your date, we have awesome colleagues in the industry we happily refer to.  Happy planning!

Back in action in 2013 – Casa Del Mar festivities, and a new FAQ section to the site

By | Amy's Culinary Adventures, Bar Mitzah Coordination Los Angeles, Carly Cylinder, Day of Coordinator, Don't Smile Now, flour, Jackie Combs Lotus and Lily, Wedding Coordinator | No Comments

Just a little bit of ‘housekeeping’ here as I end a whirlwind year of events.

I fell off the blogging wagon just a touch (!) as we ramped up for holiday busy-ness. We coordinated a gorgeous wedding at Casa Del Mar, and followed that event up with backing up one of our favorite caterers, Amy’s Culinary Adventures, at a high-energy Bar Mitzvah. My day of rest? The 25th -Christmas Day. Then it was right back in action prepping for a large event, coming up the first weekend of the year.

The Casa Del Mar wedding featured the talents of Graham Silver from Silvertunes Music, the beautiful (inside and out) Jackie Combs of Lotus and Lily, and Shani Barel of Don’t Smile Now, once a fellow vendor and now a dear friend (fellow valley mom!) who took outstanding pictures. I’ve seen the previews and will post the real deal soon.

Quick shot of Casa Del Mar in its glory...can't wait for Shani Barel's photos (of Don't Smile Now Photography)

One of the changes I am making in 2013 is to the website – some revamping and tweaking, versus a big overhaul, and the first change I’ve made is the FAQ section. It has yet to have its own spot on the mast head (that’s for my web programmer to create) but you can check it out here. I feel it answers a lot of questions that clients ask at the beginning of the coordinator/planner search.

Another random note: I love vintage, I love rustic, but boy do I adore modern or baroque or mid century – basically, anything that represents dynamic, inspired florals and event design that doesn’t necessarily look like many other weddings featured on the ‘net these days. Or, in other words, everything that Carly Cylinder of FlourLA features on her new website, The Pollen Lounge. Daily inspiration right up my alley.

I can’t wait for the post-engagement rush…and excited for the new year. Happy Holidays!

Dee

Event Consultants: Customized Services for Brides and Grooms

By | Backyard Weddings, Blue Window Creative, Consultant, Day of Coordinator, Red Lantern Photography, Wedding Consultant, Wedding Coordinator, Wedding Planner | No Comments

When I started the business, I knew it was vital to give clients lots of options.  Somewhere between basic Day of Coordination and full-blown Event Planning is Consultation.

Day of Coordinators take the final decisions by the bride and groom – vendors, layout, food, etc. – and tie together all the logistics.  Do the florist and cake baker have to work together on the cake decor?  The DOC makes sure they load in at approximately the same times.  When does Grandma walk down the aisle in the ceremony processional?  The coordinator will give you the answer and line everyone up at just the right time.

This wedding at the Hotel Korakia in Palm Springs was elegantly planned by the couple, with budget oversight and general support from us. Picture by Red Lantern Photography.

A wedding planner does everything – soup to nuts – from finding the venue, advising on design and budget, and implementing the logistics – while this does cost more, often they save clients nearly as much as their fee in vendor negotiations and hours and hours of time saved.

There is a comfortable middle ground between these two services, and couples should consider consultation, which is a more customized set of services borrowing elements from both coordination and full planning.  We have the “You’ll Never Walk Alone” package, which includes multiple meetings, general budget oversight, event design consultation (with many digital inspiration boards flying between client and consultant) and overall guidance.  While we don’t attend vendor interviews or meetings with the client, we give them our 2c on recommendations and strategies for keeping the planning process nice and smooth.

No Worries consulted on all aspects of this backyard wedding, gorgeously designed by the bride. Photo by Blue Window Creative.

It’s important for couples, then, to think outside the box and realize they can have some of the services of a full planner without the cost.  When the client is traveling a lot, having a destination wedding, or working with a complicated venue (private estate, film studio, etc), having a great consultant will protect their investment and keep them sane.

Want to learn all about our various service packages? Check them out here , and feel free to give us a call or email anytime with questions.  Happy planning!

Holiday Parties: Something New This Season

By | Blueberry Ave, Corporate Event Planner, Dana Grant Photography, Day of Coordinator, Four Seasons Los Angeles, Holiday Parties, Office Parties, Siren Studios | No Comments

The holiday office party has its hills and valleys. Some people have a great time, others are stuck in small-talk-ville and trying to avoid that guy in accounting, others drink so much they can’t remember anything, period.

What makes or breaks a good office party (or any other holiday party, for that matter) is clear coordination and giving folks lots of fun stuff to do, without overwhelming them with gimmickry.  The best parties have a unique element to them.  It can be a clever signature cocktails, a fortune teller, a casino night theme – sky’s the limit.

Recently, my clients wanted an activity with old-world charm to match the antique flair of their event at the Four Seasons Los Angeles, and they hired two talented magicians, Saurabh Shah and Michael Jacobsen, to wander during cocktails and entertain guests with their trickery.  The activity gives people a conversation piece, a place to go when they don’t know where to mingle next – and it’s fun.

Photo by Dana Grant Photography; Event Design by Blueberry Ave.

Photo by Dana Grant Photography; Event Design by Blueberry Ave.

Food can be a conversation piece, too.  A food truck can be had for much less than traditional catering, without sacrifice in flavor (and if you’re a typical Los Angeleno, you may even prefer these gourmet meals on wheels to their fine dining competitors).  Pondering the menu, giving your order and waiting for your fresh-cooked deliciousness is a communal experience that keeps folks on their feet and on the move.

The Kogi BBQ truck was a hit at a recent event at Siren Studios. Photo by Alexandra Bissonnette.

There are so many other cost effective ways to build office morale (yes, parties increase productivity!).  One of them is, you guessed it, to hire a good planner.  We pay for ourselves up to several times over in brokering excellent deals with vendors and venues, and we allow your in-house staff to be as productive as possible while still pulling off a tip-top event.  And, we keep an eye on your investment – making sure the bar stays open till the bitter end, following up on security deposits with your rentals company, etc etc.  Need I go on?  I’ll tell you all you need to know about our services at a complimentary consultation. Contact us anytime about your fabulous holiday soiree!

Featured in this post:

Alexandra Bissonnette’s photography

Dana Grant Photography

The creative talents of Blueberry Ave.

Four Seasons Los Angeles

Siren Studios

Magicians Saurabh Shah and Michael Jacobsen (Contact: info@shahmagic.com)

Old Hollywood Glamour at Cicada Los Angeles

By | Cakes, Callas, Cicada, Day of Coordinator, Elizabeth Etienne Photography, Wedding Coordinator | No Comments

I’m in love with Cicada. I adore old-Hollywood elegance.  The space, a former men’s department store from the 1920s, is not only a landmark, the staff have a service ethic from a different era as well.   Adelmo and Richard manage the space brilliantly – their staff can turn over a ceremony space to a banquet setup for over 100 in no time flat.

Recently we had the pleasure of coordinating another wedding at Cicada, and the couple imbued the evening with their Hollywood savvy (she’s in casting – and beautiful as a movie star – and he’s a writer, and handsome as a leading man – the perfect couple!). A script for a guestbook, a dress straight out of a 1930s classic movie, a candy bar that delighted the Shirley Temple in all of us – it was definitely a night rich in character and love. Elizabeth Etienne Photography is responsible for the beautiful photos.

A romantic first dance under the stunning chandelier

Flower Duet used callas to reflect the Deco feel of the space

The clever guest book, styled beautifully by the couple.

Nickel Diner made the scrumptuous red velvet cake.

A send off with sparklers

What I also loved about this event is that took advantage of local, Downtown-LA businesses.  Guests and bridal party stayed around the corner at Hilton Checkers, and the bride and groom ordered their wedding cake from the Nickel Diner, a local favorite.  In fact, I headed to the city extra early that morning to join a friend for breakfast at the diner – and enjoyed their cake many hours later!  Downtown L.A. has truly become a vibrant community.  Cicada has been in the center of it all for years, and will be for many more to come.

Venue + Dining: Cicada

Photographer:  Elizabeth Etienne Photography

Flowers:  Flower Duet

Cake:  Nickel Diner

The Value of a Wedding Coordinator

By | Day of Coordinator, Fees, Uncategorized, Wedding Budget, Wedding Coordinator | No Comments

Our services as planners – particularly as “day of coordinator”– are not all that tangible at first glance – they’re more abstract than, say, a wedding cake, which you can see, feel, and taste. But the basic truth is this: when you invest anywhere from 5k – 50k on upwards in an event, you are putting real money into it. If you were a corporation paying thousands for an event, you would be very careful to make sure it all goes well – it’s a pure business decision to hire an events pro to oversee it and protect your investment.

This astounding cake by the venerable Sylvia Weinstock required multiple phone calls and emails to ensure it flew (and drove!) safely from NYC to Palm Springs for May's Korakia event.

Banquet captains, catering managers, even photographers have told me, time and time again, that they end up stepping in to help things go well when a coordinator is lacking, but they don’t have the intricate knowledge of your vendors’ jobs to make sure the videographer who ran late stays an extra hour, or can whip out the florists’ contract to show them that they’re missing a centerpiece that they promised the client. They won’t be able to call in pizza when the lunch truck you ordered broke down (just happened last month), for example. They won’t be able to intensively analyze your timeline to make sure it’s realistic and allows for travel time to the location, or catch in your shuttle confirmation that the company goofed up on pickup time just 24 hours prior to the big day. It’s not because they don’t want to do these things – it’s because these things are not their job.

The team after setting up a candy bar at a Castle Green event. We time these set ups during dinner, otherwise the goodies would be gone before first course!

When we disclose our fees to potential clients, we sometimes hear in response that “we just need someone for the day” or “ an extra pair of hands to keep things running smoothly.” However, to coordinate all these moving parts, there needs to be preparation, meetings, and conversations (not just quick confirmation emails) with all vendors, or else the event will not be your envisioned ideal. This is not a hard-sell comment – this is the truth, based on experience.

I had a bilingual, Paris-based team assisting me brilliantly for June's destination wedding at the Hotel De Crillon.

Here’s how a typical fee quoted for a wedding breaks down:

  • 30% – 4 – 8 hours of prep for a typical wedding – securing diagrams from venue and aligning timeline with DJ and catering manager, reviewing contracts for any potential issues and ensuring we know exactly what vendors are supplying, serving as primary vendor liaison, and processing a spreadsheet that has all info (bridal party names and contact numbers, payments due, timeline, etc) that becomes our bible for the event. Also a fair amount of troubleshooting, nudging flaky vendors, catching a mistake on a vendor invoice, etc…
  • 20% – Face to face meetings. We offer 1 meeting for reception planning, 1 for ceremony planning, and 1 onsite walkthrough. Gas is my top expense and this portion of the fee allows me to afford mileage for the meetings.
  • 30% – This chunk covers time, effort, and labor on the big day. There is much manual labor and energy spent, as well as logistical management. We arrive quite early to check in with the bride, and stay till the end to pack up décor and close out any issues.
  • 10% – Ceremony rehearsal. It’s about a 4-hour chunk of time, and costs us in mileage, time and effort; this adds on to the work load and our expenses.
  • 10% – assistant fees, lunch, and parking for staff on the wedding day.

Folded into all of these percentages is the client’s ongoing accessibility to the lead coordinator with unlimited phone and email contact – helping the client make key planning decisions, offering vendor recommendations, adding items to the timeline, discussing etiquette issues, passing along articles of interest or a snapshot of a cool flower we saw at the mart that they might like in their bouquet. We take a thoughtful personal interest into all our client’s weddings – after all, they provide our livelihood.

As a proud small business, we are committed to our clients 100%. We don’t take other people’s money lightly – we want to make sure our couples believe they could have paid double for us, and we would have been worth it.

The main thing, though, is this: I’d do this for free if I had to. I love what I do. I always go above and beyond for my clients, every chance I get.  However, I have many of the same burdens my clients do – health insurance premiums, taxes, insurance costs, etc.  A good coordinator makes sure to carefully price his or her fees to reflect their own expenses and time invested, without adding any more than necessary to your budget.  And in the end, you’ll have a low-stress, beautiful, and happy event – something worth its weight in gold!