Category Archives: Wedding Cost

7 Mistakes Couples Make That Can Ruin Their Wedding Budget

By | Biggest Wedding Planning Mistakes, Wedding Budget, Wedding Budget Tips, Wedding Consultant, Wedding Cost, Wedding Planner | No Comments

Engaged couple meeting with their wedding plannerPlanning well ahead of your wedding can help you avoid some of the most common budget mistakes couples make that can ruin their special day. Many couples hire a wedding and event manager to take on the hard tasks, but not everyone has the money to do that, so if you can’t, you’re not alone. As a couple, you should sit down and work out how much you have to spend, what you want to spend it on, and how you want your ceremony and reception to proceed. Do you want a band or a DJ? Banners and bunting? What about the catering, wedding cars, the bride and bridesmaids dresses, the groom and groomsmen, the photographer? What will it all cost?  Should you have an extra 10 per cent in case of cost averages?

Wedding planners advise couples to begin with an attitude of ‘how much can we spend?’ Rather than ‘how far can we stretch our budget?’ You can learn from the professionals, so do your research on wedding and event planner websites for tips, and read the following information on how to avoid budget pitfalls and remember, failing to plan means you plan on failing.

1. Don’t Skip Over the Fine Print

Carefully read all the contracts related to your wedding before you sign them because this is where your costs can blow out unless you read the fine print. You could be up for surcharges and extra fees if things don’t go according to plan. You could be charged for staying at the venue over the time agreed upon. The band or DJ might be kept back as well, or the flowers might not be available, so they have to be swapped at the last minute for more expensive bouquets. So take the time to fully understand the terms and conditions before you commit to a service or product.

2. Do Your Research

Couples need a clear understanding of the vendors they will need to hire and what they will charge. Do your research to find the right photographer who will capture all those special moments. What about the venue? Do you want a big church wedding with the reception at a different venue, a relaxed ceremony on the beautiful beach where you met, or something in between? Call the venues and churches etc. and find out what they charge, then create a rough budget out of the costs.

Engaged couple making key decisions about budget with their wedding planner3. Don’t Go Overboard

The biggest mistakes many couples make are borrowing from the wrong lender and overdoing it on the amount. These days, it’s a lot for a young couple to come up with the expenses of a wedding. Many couples are financing their wedding with a personal loan. The way to avoid borrowing too much is by having a repayment plan within your budget and shop around for lenders who are in tune with your financial situation. That doesn’t mean the bride has to skimp on areas such as hiring a professional makeup artist and hair stylist or wearing a less than gorgeous wedding dress. If you need to cut corners, try doing without some of the smaller things, so the major necessities are covered.

4. Keep Track of Your Spending

Keep an eye on what you spend, especially the small purchases which have a habit of creeping up on you. Every dollar adds up, and before you know it, you’re in the red trying to work out where all the money went. So keep tabs on every cent, not just the major expenses, so your budget stays on track. You could set up a spreadsheet or other tool to track every cent that you spend throughout your wedding planning process. Also, be sure to understand the total price, including additional fees and taxes, before you sign a contract.

 

Engaged Couple planning their wedding

5. Make Spending Decisions With Head Not Heart

Weddings are emotional experiences, there’s no doubting that. But in the planning stage, try to make spending decisions with your head rather than your heart, especially if you haven’t finalised the date, location, and the number of guests. You might change your mind and won’t need whatever you have bought, so it’s money wasted.

6. Don’t Spend Too Much Too Soon on DIY

If you’re planning to take charge of some of the wedding details yourself rather than hiring a vendor – such as asking Mum to make the wedding cake or Aunt Doris to take care of the flowers – do a road test on them before the big day. Also, test out whatever part of the day you want to design yourself, in case you decide to do something different or find that what you had in mind won’t work so you don’t buy supplies you won’t need.

7. Don’t Make Invitation Mistakes

Make sure you have a firm idea of who you are going to invite before you order the wedding invitations. It might seem like a small thing, but every cent counts, and you don’t want to be left with a box of expensive invitation cards that won’t be used. Another invitation mistake is getting the names and addresses wrong and having to resend them. Stamps and envelopes cost money, and it’s another area where it seems like a small thing, but it will matter.

To save all the hassle, the stress, and the mistakes, Dee Gaubert of No Worries Event Planning and Design can coach you through the all important tasks of developing a concise, realty-checked budget with her Budget Consulting services. Email dee@noworriesep.com today!

 

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The Low Wedding Budget: Just Say No

By | Budget Los Angeles Wedding, Budget Weddings, Business Consulting, Business Development, Wedding Budget, Wedding Consultant, Wedding Cost, Wedding Decor | No Comments

I’m sure this title is controversial – and I’m sure it’ll anger some brides and grooms reading this. And trust me, I get very miffed when I see just how much it costs to have a wedding. But I also know how much it costs to run a business, pay for labor, and provide goods and services (at least, in dense, pricey cities like my home of L.A.).  Couples see a lot of DIY blogs online and think they can beat the system – and sometimes, a lower wedding budget can work, if thoughtful, methodical choices are made (I.e. food truck instead of 4 course dinner; rent a city park versus a luxury hotel). But I have ran into potential clients that want to pay an unrealistically low amount for a super lavish wedding; and the dots just don’t connect.

And when you as a wedding vendor sit down with a potential client and they want to have a bargain basement budget, it’s best to politely decline if the following occur:

An avoidance of reality: “I can make my wedding budget work – even if you say I can’t!”

Some clients listen, and agree that they need to re-calibrate their budgets. Others refuse to listen to reality. “But my cousin can provide the tequila and our best friend can bartend!” If there’s an insistence a first class wedding can happen on a bargain basement budget, you will never be able to convince them otherwise, and there will be too much time taken out of your schedule to try to convince them.

Smogshoppe wedding decor flamingo decor runners table wedding budget

Choosing a venue that has a unique look, like SmogShoppe here, can reduce the need for significant amount of decor. Photo by Jenna Rose Photography.

Cutting YOUR corners.

“You can use our extra speakers!” No, a DJ should use his/her own. “My housekeeper can wash your dishes!” No, a caterer should bring enough staff to do EVERYTHING.  “Our groomsmen can set up the decor for you!” No, a planner should always have their own staff.  A client that wants you to understaff or under-prepare beyond best and standard practices, so they can cut their budget, is penny wise, pound foolish.  Just say no.

In summary…

Being honest and kind in your discussion with couples is valuable in that you can bow out gracefully, and also help guide them to a successful event, regardless if you are involved.  Just remember that when you cut corners just to book that next job, it may cost you more mentally, and even financially, than it’s worth.

Questions? Email me anytime at dee@noworriesep.com, and meantime, happy planning!

How much will my wedding cost?

By | Budget Los Angeles Wedding, Budget Weddings, Wedding Budget, Wedding Cost, Wedding Planner | No Comments

By Dee Gaubert | Owner, No Worries

It’s nearly everyone’s first question when they start planning a wedding: How much is this bad boy going to cost me?  The idea of sinking many thousands of dollars in one evening is soul-sucking, and I totally understand this.   I tried to charge as little as possible when I first started and quickly realized there was a bottom line I had to meet, fee-wise or I essentially couldn’t run a business. Like, as in, keep the lights on, pay my taxes, feed my family.

And that’s what all other vendors and venues find too when they research initial pricing structures.  Their insurance, taxes, labor (that’s a big one), cost of raw materials, etc – it all gets passed to you, the consumer.  Meantime, a good middle class income means low buying power these days, due to all sorts of shifts in our economy, so you can work hard, save your money, and still barely be able to afford a wedding.  But, don’t get too depressed- let’s work through some hard facts about budget, so you can be an informed consumer, and take control over the process.

Statistics: Read between the lines

The average wedding according to many statistics is about $26k – 30k.  But, in major metropolitan areas, you’re looking at $35-45k to start, and towards $70-80k in cities such as New York City.  Guest count, type of food service, venue, and all sorts of other elements affect your total costs.  My advice is, ignore the statistics – the only way you’ll know how much your wedding costs is to start researching.

LA River Center LARC State Park weddings

In concert with other agencies, the Santa Monica Mountain Conservancy runs the LA River Center, which provides a reasonably priced space for weddings. Photo by David Crane.

Add it up: Tally total wedding cost first

Start researching venues, DJs, florists, etc., and collect pricing and quotes.  Don’t do one at a time, i.e. research and price out venues, book the venue; and THEN price out caterers – you need a holistic, macro view of how all the costs add up before booking any single vendor or venue for the event.  Otherwise you’ll book one element, and realize it takes up more of your budget than you thought, and severely crunches the rest of your budget.  Or perhaps trigger other costs that you didn’t anticipate (like a venue that requires a generator at great additional expense, for example).

Consider unique alternatives

Food trucks, BBQ take out (nicely served and presented), cupcakes (instead of cakes) – these are all ways to save money on food by going an unconventional route.  Venue-wise, find a venue that’s run by a local civic agency, or one that’s fresh on the market that may be willing to rent to you for an introductory fee. It’s important to make sure the venue has proper rules and regulations and insurance, and to know of any specific additional expenses that come with out-of-the-box venues.

Rancho Del Cielo, rustic wedding, floral decor wedding

Finding a venue with lush grounds saves money on decor – with such beautiufl surroundings, only a few floral flourishes are needed. Venue: Rancho Del Cielo. Photographer: Katie Geiberger

Hire the right pros

A caterer that specializes in small luncheons won’t be ideal for your 200 person wedding.  A novice florist may not be able to construct that custom arch you saw on Instagram.  A planner who lists as her major experience waiting tables in college and planning her sister’s wedding won’t know off the top of her head how much a family style meal will cost.  Whether you invest a small hourly consulting package for a coordinator to assist in a venue search or order a drop off type service from a high end caterer, there are ways to hire top-of-their-class vendors without breaking your bank.

For more tips, check out our other blog posts, and feel free to call or email us;  310-562-3306 and dee@noworriesep.com.  Happy planning!