Category Archives: Wedding Planner

Destination Weddings | Paris

By | Destination Wedding, Paris, Paris Destination Weddings, Paris Wedding Photography, Paris Wedding Planner, Wedding Design, Wedding MBA, Wedding Planner, Yann Audic | No Comments

I’m heading to the Wedding MBA again this year (4th year in a row!) and hosting a Q&A on destination weddings. My preparation got me to taking a stroll down memory lane, looking at old documents and photos of the weddings, and I just had to share some of my favorites here; this post showcases stunning florals and venues from past Paris weddings.

Oh-so French Florals

Peonies featured big time in many of our weddings, particularly in the spring, when Paris is literally full of them! Florals by Estelle Preston – you cannot do better than hire her for your big day in Paris!

Photo by Yann Audic / www.Lifestorieswedding.com

Photo by Yann Audic / Lifestorieswedding.com

 

Perfect Paris Settings

You don’t have to have your wedding at the Versailles to have a truly stunning backdrop. Many cafes inhabit beautiful ornate buildings; very little decor is needed.

Top Two photos by Yann Audic;bottom photo by Olivier Lalin.

Be A More Assertive Event Planner : Practice Makes Perfect

By | Corporate Event Coordinator, Corporate Event Planner, Event Planner, Event Planning Business Advice, Event Planning Workshops, Wedding Coordinator, Wedding Planner | No Comments

Have you ever worked at venue, and heard from management that you the most calm event planner (or one of) that they’ve worked with? When I’ve asked what they’ve experienced from other planners, I’ve heard stories of drunk planners, planners that have caused major drama, got into fights with vendors, etc.  Now mind you, I have a wide network of planners here in L.A. and know none of my compadres would ever act like this, but, as the years wore on and I bore the brunt of bad behavior from clients, guests and vendors, I could understand why planners get aggressive, reactive, and, well, un-calm.

I never let myself ‘lose it,’ but one thing I learned to do was be more assertive. I.e., stay calm, but not passive.  A couple times, I even raised my voice, but only when necessary. I do think that it’s great to be calm, but it can’t be at the expense of your well-being and the quality of your client’s event or of your business (when a client needs some boundaries set).  I will say, it gets easier the more you practice. Here’s some tips.

Call a company and negotiate, even if it’s not as an event planner.

Why not? It can be your wifi, your office rent lease renewal, or shoot, just call your credit card company and ask for a better APR. Use measured approach and validate it with a good reason (“I did some research, and an office building next door is charging less than what I’m paying now – so my rent needs to stay the same for the next year.”). These lower-level negotiations will prepare you to be tougher in more tense situations.

Strengthen your contract and stick to it.

If I had a nickel for every time a client innocently started involving me in rehearsal dinner plans (when I’ve been clearly hired just to work the wedding)…  I finally added in italics that these events are clearly additional services, just to reinforce what exactly my contract covered. Then I felt more comfortable telling the client they’d have to pay extra for these services.  The first time, I had butterflies in my stomach; after that, I didn’t blink.  And the clients were grateful for my honesty, and some even hired me to help with their additional events.

Let ‘er rip – when you really need to.

I’ve only raised my voice 3 times in nearly 200 events. Twice, it was towards staff or vendors’ staff that were not listening. I politely and firmly asked for something several times – no response. (Was it because I was a *female* event planner? I wonder.). Finally, I raised my voice a shout.  And it worked! I know we shouldn’t have to do it, but a) if there are no guests around and b) it’s a vital, time sensitive issue, than IMO, it’s okay to raise your voice.  (The third time was to an inebriated, aggressive guest who was harassing me – raising my voice stunned him so much, he scurried away!)

Event Planners: How to Deal when things get Personal

By | Consultant, Corporate Events, Event Planner, Event Planning Education, Event Planning Workshops, Wedding Consultant, Wedding Coordinator, Wedding Planner, Wedding Planning Checklist | No Comments

As a wedding planner, I learned more about diplomacy than a degree in international politics probably ever could!  What helped me deal with situations with extraordinarily irrational elements was developing empathy and being a consummate professional, and event planners can do so easily with a little forethought. Here’s how.

1.  Try to Figure out What’s Going On.

No need to actually ask the person what their problem is (unless you feel it’s appropriate!) – but perhaps you overheard the bride talking about her deceased father, or the party host talk about being laid off recently.  Something could be going on in their lives that while it doesn’t excuse their behavior, it allows you to give them a pass so you don’t overreact.

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This is the end result you want to get for your clients – all smiles after a great evening. You can get there the easy way, or the hard way, depending on how well you set boundaries.

2. Event Planners need to Be Kind but Firm when things get Personal.

For wedding planners especially, it’s important to remember while your clients are in an emotional space, you are not.  You are at work, being a professional. It’s no different than a bank teller or a financial planner – you wouldn’t expose them to the latest fight with your mom or cry on their shoulder, would you?  So your clients should treat you professionalism as well.  It’s as easy as saying, “I understand where you’re coming from, but my job is to create and run a beautiful wedding day.  When you have resolved your personal issues, let me know what your final decision is.  Let’s talk now about the dessert table (change the subject.)

3.  Be Clear in your Legal Agreements about Services.

If a client wants you to research 15 photographers when 5 would suffice, there should be a limitation in your contract where you reserve the right to charge additional when their needs go over and above reasonable limits.  This should be clearly stated BEFORE they hire you, too.

For more information about consultation and education for event planners, click here.  Happy Planning!

Wedding MBA 2017 Recap

By | Business Builders, Business Consulting, Business Development, Destination Wedding, Wedding Coordinator, Wedding MBA, Wedding MBA 2017, Wedding Planner | No Comments

For the third year in a row, I had the pleasure of speaking at the Wedding MBA conference, this time for two sessions – in addition to discussing destination weddings, I also spoke about appearing on television and managing on-camera opportunities.  The best benefit about attending the conference is seeing my colleagues, meeting new ones, and enjoying the city of Las Vegas.

When I woke up that morning, I had an iPhone news alert about the tragic shooting in Las Vegas the day prior – a stunning development that shocked us all.  The conference was still going to move forward – as it should – and my friend Summer Newman of Summer Newman Events, who traveled with me, wanted to help as best we could.  When we tried to donate blood, the drive that was taking place across the street from our hotel had already closed down because so many people showed up. By a day or two after the event, the local blood supply was sufficient for at least a few days. However, it reminded me how important it is to give blood and I’m now going to donate once a year.  Meantime, I donated to the Go Fund Me page to help support the victims and their families.

Wedding Display Wedding MBA Wedding Balloon Vendors

This balloon display as soon as attendees entered the conference space was a hit.

With the Wedding MBA well underway upon our arrival, I carefully chose the sessions I wanted to attend.  I had a massive head cold by the time we arrived, so I couldn’t hit as many as I wanted, so I specifically chose sessions that relate to my newer role as a freelance marketing and event consultant.  It’s so important to understand how the Internet, Google, Facebook, and SEO and SEM in general can enhance a business’ marketing.  I carefully chose two sessions about these topics, and they were extremely helpful.  The speakers were very generous with their knowledge and one even sent slides to us, Mark Chapman of Everett Andrew Marketing.

I also met some vendors on the convention floor, exploring new ideas in lighting, stationary, photo booths, and others.  Overall, it was a productive trip and it was fantastic to see the conference get bigger every year – it’s a fantastic opportunity for wedding vendors to help each other grow stronger, together.  Hope to see you there next year!

 

So you want to become a wedding planner…

By | Aspiring Event Planners, Aspiring Wedding Planners, Business Builders, Business Consulting, Business Development, Wedding Consultant, Wedding Coordinator, Wedding Planner | No Comments

By Dee Gaubert | Owner, No Worries Event Planning

Growing up, I wasn’t one of those girls who gushed over weddings or dreamed of being a wedding planner.  I definitely wanted to get married one day, and I loved event design and decor, but it wasn’t a passion of mine to become a planner.  Instead, I worked in both marketing and then television production, and worked on events as part and parcel to both of these careers, and realized I could start my own event planning company. With my husband’s hours intensive and us starting a family, I needed to be able to manage my own schedule and be the ‘lead parent’ most of the time; and thus, No Worries Event Planning was born.

As I became more searchable on the web, I started getting inquiries and notes from a variety of people wanting very badly to be planners and learn more about the business. I was surprised because it’s really hard work, a serious hustle the first few years to find your clientele, and for certain temperaments, being a wedding planner is extremely stressful. But, I really loved doing it and I wanted to educate others.

To that end, here are a few pointers if you want to become a planner, that will help you reach your goal of having your own business or a thriving career in events.

One of the perks of the job? Getting to work in stunning locales.  Photo by Katie Geiberger, venue: Rancho Del Cielo.

One of the perks of the job? Getting to work in stunning locales. Photo by Katie Geiberger, venue: Rancho Del Cielo.  Florals by Peony and Plum.

Get lots of experience before becoming a full time wedding planner.

Working for years in both marketing and TV production, I developed a skill set working both in project management and events that served me well. If you haven’t done a lot of event planning, you will find yourself in unusual situations that you won’t be ready for, unless you start working for other planners right away.  Volunteer for trade organizations (like ABC, WIPA, and EPA) and help them plan and execute events, too – it’s outstanding experience, and you will start to get to know other wedding planners, as well.

Wedding planner destination wedding photography Paris

Another pinch-me moment from running No Worries: Our Paris destination weddings. This gorgeous photo is by Yann Audic of Lifestories Weddings photography.

Consult the B2B pros.

As a wedding planner, I’ve run into a lot of gray areas as far as responsibilities of the various parties involved with each element of the event.  But, I got a great lawyer and accountant from the beginning, and since then have developed a team of contractors who help me when needed for IT,  web maintenance, and other needs.  You don’t want to be held up by a last minute issue with your printer or have a contract that leaves you liable, so interview a team of B2B pros when you start your business.

Network.

Networking is the number one way I built my business, by referral from other trusted peers and colleagues. It also helps you build a support system with other planners and pros; it’s really the most fun part of doing what we do!  I love the friends I’ve made in this industry, and treasure our relationships.

For brass-tack advice and personalized consulting on creating a profitable, joyous wedding and event planning business, check out our Aspiring Planners page for thoughtfully crafted workshops and consulting packages, and please call or email me anytime:  310-562-3306 and dee@noworriesep.com.  Here’s to a happy and prosperous 2017!

How much will my wedding cost?

By | Budget Los Angeles Wedding, Budget Weddings, Wedding Budget, Wedding Cost, Wedding Planner | No Comments

By Dee Gaubert | Owner, No Worries

It’s nearly everyone’s first question when they start planning a wedding: How much is this bad boy going to cost me?  The idea of sinking many thousands of dollars in one evening is soul-sucking, and I totally understand this.   I tried to charge as little as possible when I first started and quickly realized there was a bottom line I had to meet, fee-wise or I essentially couldn’t run a business. Like, as in, keep the lights on, pay my taxes, feed my family.

And that’s what all other vendors and venues find too when they research initial pricing structures.  Their insurance, taxes, labor (that’s a big one), cost of raw materials, etc – it all gets passed to you, the consumer.  Meantime, a good middle class income means low buying power these days, due to all sorts of shifts in our economy, so you can work hard, save your money, and still barely be able to afford a wedding.  But, don’t get too depressed- let’s work through some hard facts about budget, so you can be an informed consumer, and take control over the process.

Statistics: Read between the lines

The average wedding according to many statistics is about $26k – 30k.  But, in major metropolitan areas, you’re looking at $35-45k to start, and towards $70-80k in cities such as New York City.  Guest count, type of food service, venue, and all sorts of other elements affect your total costs.  My advice is, ignore the statistics – the only way you’ll know how much your wedding costs is to start researching.

LA River Center LARC State Park weddings

In concert with other agencies, the Santa Monica Mountain Conservancy runs the LA River Center, which provides a reasonably priced space for weddings. Photo by David Crane.

Add it up: Tally total wedding cost first

Start researching venues, DJs, florists, etc., and collect pricing and quotes.  Don’t do one at a time, i.e. research and price out venues, book the venue; and THEN price out caterers – you need a holistic, macro view of how all the costs add up before booking any single vendor or venue for the event.  Otherwise you’ll book one element, and realize it takes up more of your budget than you thought, and severely crunches the rest of your budget.  Or perhaps trigger other costs that you didn’t anticipate (like a venue that requires a generator at great additional expense, for example).

Consider unique alternatives

Food trucks, BBQ take out (nicely served and presented), cupcakes (instead of cakes) – these are all ways to save money on food by going an unconventional route.  Venue-wise, find a venue that’s run by a local civic agency, or one that’s fresh on the market that may be willing to rent to you for an introductory fee. It’s important to make sure the venue has proper rules and regulations and insurance, and to know of any specific additional expenses that come with out-of-the-box venues.

Rancho Del Cielo, rustic wedding, floral decor wedding

Finding a venue with lush grounds saves money on decor – with such beautiufl surroundings, only a few floral flourishes are needed. Venue: Rancho Del Cielo. Photographer: Katie Geiberger

Hire the right pros

A caterer that specializes in small luncheons won’t be ideal for your 200 person wedding.  A novice florist may not be able to construct that custom arch you saw on Instagram.  A planner who lists as her major experience waiting tables in college and planning her sister’s wedding won’t know off the top of her head how much a family style meal will cost.  Whether you invest a small hourly consulting package for a coordinator to assist in a venue search or order a drop off type service from a high end caterer, there are ways to hire top-of-their-class vendors without breaking your bank.

For more tips, check out our other blog posts, and feel free to call or email us;  310-562-3306 and dee@noworriesep.com.  Happy planning!

Calamigos Malibu Wedding:Bright + Beautiful

By | Calamigos Malibu Weddings, Catering, Event Planner, Rustic Wedding, Vox DJS, Wedding Consultant, Wedding Coordinator, Wedding Planner | No Comments

I had the true pleasure of working with this couple for their wedding last year, and I can’t believe it’s been that long!  they chose Calamigos Malibu for their wedding, and their colors were bright and vibrant, as brought to life by McCann Florist.  They were a fun and playful duo, and they and their families and friends made for a heartfelt evening full of stories and levity.  They also provided classy, rustic wood elements such as signage and escort ‘cards’ (of thin wood slices).

True Photography and First Look Films captured the best moments (and then some) and the team at Calamigos worked with Catering By Brenda, who provided the kosher meal.  Continental Bakery provided the delicious cake and Robert Corral of Vox DJs provided lighting and entertainment.

The space at Calamigos Malibu was the Redwood Room, a space that has been renovated in past years and reminds me of a mountain retreat with stone, wood, and other natural elements.

Rabbi Joe Menashe staged the ceremonial elements beautifully and performed a heartfelt ceremony, and La Folia provided classical music before, during, and after the wedding ceremony.

Calamigos white folding chairs ceremony space

Ceremony Malibu Calamigos Chair Aisle Decor

Ceremony Under Chuppah Calamigos Ranch

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Escort card table wood slices

Sushi Cocktail Appetizer Wedding

Jewish Wedding Ceremony Elements

Purple Orange Flowers White Wedding cake

Round Wood Wedding Signage

Calamigos Oak Room Ballroom Wedding

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Calamigos Ranch Oak Room Ballroom Wedding

Beach Wedding: Sea Breezes at Hotel Portofino

By | Hotel Portofino and Yacht Club, Lavender Decor, Wedding Consultant, Wedding Decor, Wedding Design, Wedding Planner | No Comments

When I first met with Danielle and Jared together, I was struck at how thoughtful and calm they were.  They carefully evaluated each decision about their wedding, but didn’t obsess; they listened to their vendors’ advice and trusted all of us, which was so wonderful.  (And when she showed me her dress from BHLDN, I was smitten!)  I was also excited to work their venue, the Hotel Portofino and Marina, based in Redondo Beach.  It was pretty much a beach wedding – we were just a few feet from the water! In fact, as the couple were getting their photos taken (by the awesome photographer Brady Puryear), a boat passed by in the nearby inlet and the passengers hooted and waved in congratulations.

Danielle had a beautiful aesthetic: clean, pretty lavender colors with touches of greenery and fresh hydrangea.  It worked so well in the space.  We provided design consultation to help flesh out her ideas, and her florist, friend Bea Tran who owns Floral Event Production, came up with beautiful ideas for seamless execution.   The beach wedding feel was set off by the fresh florals and light colors.

Personal touches, such as lavender cones with seeds to toss at the couple during the ceremony, as well as a thoughtful ceremony by a dear friend, made the wedding truly individual and unique.  As the sun set, Danielle and Jared got some great photos by the water, and guests enjoyed cocktails on the patio.  Their DJ, Mike Tinio, spun music all night and got the crowd dancing literally to the very end!

The hotel served outstanding cuisine, wedding cake, and also provided lighting as well. The Portofino became a turnkey solution for many elements of the wedding. It was really one of those smooth, fun experiences that make you want to be come a planner in the first place! Our congrats to the couple and thanks for bringing us along for the journey!

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Real Wedding: May at Malibu Rocky Oaks

By | Los Angeles Wedding Planner, Malibu, Malibu Rocky Oaks Wedding, Malibu Wedding, Wedding Ceremony, Wedding Consultant, Wedding Decor, Wedding Design, Wedding Planner | No Comments

This last May, el nino threatened our chances of an outdoor wedding, but in the end, love prevailed!  This wedding, with elements of Korean customs, was full of joy, laughter, and tasteful touches of Jackie Combs of Lotus and Lily’s floral and event design. Delicious food and seamless entertainment and beautiful lighting from outstanding vendors made this a hugely successful event, at one of our all-time favorite venues.  The beautiful photos below are from Iris and Light.

 

Venue: Malibu Rocky Oaks

Catering:  Amy’s Culinary Adventures

DJ, Paebeck, and some Lighting:  Valentine Entertainment
Rentals and some Lighting:  A Rental Connection

Cake:  Intricakes

Florals:  Lotus and Lily

Linens:  Luxe Linen

Videography:  Peter Yun

Photography: Iris and Light

Hair and Makeup: Yuri Sinata

 

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Cake by Intricakes

Cake by Intricakes

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Valentine Entertainment coordinated the Korean Paebeck ceremony.

Valentine Entertainment coordinated the Korean Paebeck ceremony.

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Florals by Lotus and Lily, Linens by Luxe Linen

Florals by Lotus and Lily, Linens by Luxe Linen

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Florals by Lotus and Lily, Linens by Luxe Linen

Florals by Lotus and Lily, Linens by Luxe Linen

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Real Wedding: Classic and Romantic Luxury Estate Wedding at Malibu Rocky Oaks

By | Blush and Pink Wedding, Brady Puryear Photography, Malibu Rocky Oaks Wedding, Malibu Wedding, Uncategorized, Wedding Planner | No Comments

We love love love working at Malibu Rocky Oaks, and this estate wedding was no different.  The romance of the florals by Lotus and Lily, the chic combination of pink, ivory, and fuchsia, and the bride and groom looking so dashing in their dress and tux – it all made for a gorgeous event.

Caterer: Truly Yours

Venue: Malibu Rocky Oaks

DJ: JK Weddings

Videography: Dove Weddings

Photography:  Brady Puryear

Calligraphy:  Calligraphy Katrina

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Photo by Brady Puryear. Florals by Lotus and Lily.

Photo by Brady Puryear. Florals by Lotus and Lily.

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