Category Archives: Malibu Rocky Oaks Wedding

A Pretty Pastel Malibu Rocky Oaks Wedding

By | Blush and Pink Wedding, Blush Wedding, Malibu, Malibu Rocky Oaks Wedding, Malibu Wedding, Sally Pinera | No Comments

A Malibu Rocky Oaks wedding is always one for the books. For good reason:  the vistas on display at this property always take my breath away.  This is the reason why the venue has become so legendary here in Los Angeles – and dare I say, the world over.  There is nothing like it!

The bride and groom, Emma and Michel, lived in France for the initial part of planning, then moved to San Francisco.  Wisely, they booked me over a year in advance, and had ample time to carefully curate and construct their dream day. They had many guests flying internationally, and were able to have their wedding on a weekday, which made things even more seamless to plan.

The Wedding Vendors

The florist, Plenty of Petals, nailed the romantic, vineyard-inspired florals, Signature Party Rentals provided the chairs and tables, napkins were by La Tavola, and Bright rentals provided the rose gold silverware.  Other vendors included Vox DJs, Jacob Jurado (officiant), Tim and Co videography, Jamie Cakes, and Silver Service Catering.  The vibe was soft blush, rich organic greens, and French country furniture with rich wood texture.

The Planning Process- a Weekday Wedding!

While Emma and Michel lived abroad and then in San Francisco, we stayed in close touch.  Because many guests were flying in from outside of L.A., this was a destination wedding for many of them, and the couple chose to have the event on a weekday.  Not my first, actually – they’re a lot of fun!  Also, some vendors and venues have cost-effective pricing for weekday events.  They made sure guests knew well ahead of time when the event would take place, so they couljd request vacation days, book flights, and make overall “life” arrangements for the event.

Enjoy photos below, by Sally Pinera!

 

Malibu Rocky Oaks wedding floral backdrop border ceremony greenery blush

Malibu Rocky Oaks wedding floral backdrop border ceremony greenery blush

Rustic rose gold silverware malibu rocky oaks wood table napkin treatment olive branch

Lush bouquet dahlias greenery blush pink burgundy

Bridesmaids Blush bridesmaid gowns greenery rustic bouquets

Floral greenery wedding table runner figs grapes

altar floral border malibu rocky oaks greenery roses blush ivory

French country crossback chairs rustic malibu rocky oaks signature rentals

Setting Boundaries with Wedding Clients

By | Business Builders, Business Consulting, Business Development, Difficult Clients and Vendors, Event Planner, Event Planning Business Advice, Event Planning Education, Event Planning Workshops, Malibu Rocky Oaks Wedding | No Comments

An unexpected thing happened when I started wedding planning:  People lower their guard with wedding planners, and suddenly you’re treated like a therapist – or punching bag.  Some of the sharply worded, irritable, or just plain mean treatment totally blew me away, or highly reactive behavior – like the bride who called me at 11pm on a Saturday night to tell me the photo of the prototype of her bouquet made her cry (after she tried to tell the florist the exact recipe to use, which of course wouldn’t look right because the bride wasn’t a florist!).  Clearly, I needed to set boundaries with some brides, grooms, and family members and friends. Here’s how I did it.

Smogshoppe Wedding Boundaries clients

Photo by Marble Rye Photography

Set Boundaries from the Beginning

The best way to do this is to set expectations and boundaries from the beginning – I mean from before the clients even hire you.  You must set a sense of authority and expertise, and be clear that there are ground rules for communication, including office hours and a general good attitude when talking.  I was a bride and I know how stressful it can be – but we’re not saving lives here: There’s no need to have an anxiety attack over whether or not the quartet can learn the exact arrangement of the pop song you want playing as you walk down the aisle.

Peony Boutonnierre Peony Boutonierre  Boundaries wedding clients Mulberry Row florist Malibu Rocky Oaks wedding peonies

Photo by Iris and Light

Pick the Right Clients.

If potential clients don’t like your no-nonsense (but kind) attitude, they aren’t a good fit. You’re not a non-stop ‘yes man,’ you’re a voice of reason. If they want an enabler, they can go somewhere else.

Make it Legal!

Then, be sure your contract supports your boundaries, and lays in place parameters for how you communicate.

Once you start establishing your authority, your life will change, and your work will be more joyous, and your clients will be grateful for your support.  To learn more about boundaries, email me at dee@noworriesep.com.  Happy planning!

Real Wedding: May at Malibu Rocky Oaks

By | Los Angeles Wedding Planner, Malibu, Malibu Rocky Oaks Wedding, Malibu Wedding, Wedding Ceremony, Wedding Consultant, Wedding Decor, Wedding Design, Wedding Planner | No Comments

This last May, el nino threatened our chances of an outdoor wedding, but in the end, love prevailed!  This wedding, with elements of Korean customs, was full of joy, laughter, and tasteful touches of Jackie Combs of Lotus and Lily’s floral and event design. Delicious food and seamless entertainment and beautiful lighting from outstanding vendors made this a hugely successful event, at one of our all-time favorite venues.  The beautiful photos below are from Iris and Light.

 

Venue: Malibu Rocky Oaks

Catering:  Amy’s Culinary Adventures

DJ, Paebeck, and some Lighting:  Valentine Entertainment
Rentals and some Lighting:  A Rental Connection

Cake:  Intricakes

Florals:  Lotus and Lily

Linens:  Luxe Linen

Videography:  Peter Yun

Photography: Iris and Light

Hair and Makeup: Yuri Sinata

 

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Cake by Intricakes

Cake by Intricakes

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Valentine Entertainment coordinated the Korean Paebeck ceremony.

Valentine Entertainment coordinated the Korean Paebeck ceremony.

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Florals by Lotus and Lily, Linens by Luxe Linen

Florals by Lotus and Lily, Linens by Luxe Linen

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Florals by Lotus and Lily, Linens by Luxe Linen

Florals by Lotus and Lily, Linens by Luxe Linen

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Real Wedding: Classic and Romantic Luxury Estate Wedding at Malibu Rocky Oaks

By | Blush and Pink Wedding, Brady Puryear Photography, Malibu Rocky Oaks Wedding, Malibu Wedding, Uncategorized, Wedding Planner | No Comments

We love love love working at Malibu Rocky Oaks, and this estate wedding was no different.  The romance of the florals by Lotus and Lily, the chic combination of pink, ivory, and fuchsia, and the bride and groom looking so dashing in their dress and tux – it all made for a gorgeous event.

Caterer: Truly Yours

Venue: Malibu Rocky Oaks

DJ: JK Weddings

Videography: Dove Weddings

Photography:  Brady Puryear

Calligraphy:  Calligraphy Katrina

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Photo by Brady Puryear. Florals by Lotus and Lily.

Photo by Brady Puryear. Florals by Lotus and Lily.

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How to Hire a Wedding Planner or Coordinator

By | Day of Coordinator, Event Planner, How to choose wedding vendors, Los Angeles Wedding Coordinator, Los Angeles Wedding Planner, Malibu Rocky Oaks Wedding | No Comments

I blogged about five questions to ask a coordinator or planner a few years ago, and I’m now writing today with a more in-depth article on how to find and choose one – reflecting the current needs of brides and grooms today.

 Consider exactly what service you want. The past two years, I’ve seen the number of wedding coordination bookings lessen, and surging ahead in popularity are my Partial Planning and custom consultation packages.  The reason is, people are strapped for time and need expertise given to them quickly and accurately.  These services save couples money in the long run; we often can pre-negotiate and warn clients of costly missteps when we are more intensively involved in the planning process. Also, having a life while you are planning your wedding is nice, too.

Weddings at private estates, like this intimate affair at Malibu Rocky Oaks Vineyard, take intensive time and labor to pull off flawlessly. Photo by Dave Richards Photography.

Weddings at private estates, like this intimate affair at Malibu Rocky Oaks Vineyard, take intensive time and labor to pull off flawlessly. Photo by Dave Richards Photography.

Do your research on pricing.  Comparable-quality vendors have similar price points.  If one or two are out of wack from the majority of quotes you are getting, ask them why.  Some vendors are newer and less expensive; be sure you can trust their work and check their references.  I also talk about this in a recent podcast, here – knowledge is power, and being educated will allow you to discuss pricing in a fair and effective manner with a potential vendor.

“Day of” Is a misnomer.  Every now and then I receive a call from a potential client who insists they only need a “day of coordinator” just to “run the day”.  I understand there may be some information or opinion floating about there in the universe that allows someone to think that a coordinator does not need to be involved till, say, a few days prior.  Many times I’ve stepped into an event 3-4 weeks prior and there are a significant amount of final elements left undone – like a proper timeline, linen count, final menu choices, etc. etc.   And certainly, there are also clients where at 2 months out, they are already rock solid with a lot of details. But consider a coordinator an agent of final due diligence and essential project management, speaking with all the vendors and passing info from to another, and correcting some things and adjusting others.  We can spot a disaster waiting to happen, too – a seemingly innocuous detail can cause serious issues on the day of, and we’ll hone in on those potential issues.  We’ll chase down info from vendors, and chase down info from the client FOR the vendors. The vendors don’t all talk to each other; they need someone to connect the dots.

All set and ready to go...starting a ceremony on time takes careful prep in the weeks prior to the big day. Photo by True Photography. Venue: Calamigos Malibu. Florals: McCann Florist.

All set and ready to go…starting a ceremony on time takes careful prep in the weeks prior to the big day. Photo by True Photography. Venue: Calamigos Malibu. Florals: McCann Florist.

 

I’ve seen massive holes left un-addressed and even if everything is locked up tight, I need to be prepared before the day of so I know how to manage everything. Otherwise, I’ll be constantly behind the curve and scrambling to keep up – and guess who will be to blame if anything goes wrong, that could have been fixed ahead of time? That’s right- the coordinator.

My value for showing up on one day – with no prep work – is at least several hundred dollars. My day rate for working for caterers as a floor manager, for example, is around $350 for 8 hours.  Add a few more hours of time at the event; and acknowledging I work 30 weekends a year usually so I have to make it worth my while; and, add the assistant I MUST have (no matter how big or small the wedding), you’re looking at almost 1k.   So, it makes sense to get the whole set of wedding coordination services for a little more money, and get way more value out of the caring hand-holding and resourcefulness of a coordinator working just for you.

My book The Five Biggest Wedding Planning Myths has more must-have info about planning your wedding, and my door is always open at dee@noworriesep.com. Happy planning!

 

Luxury Estate Wedding at Malibu Rocky Oaks

By | Estate Wedding, Malibu Rocky Oaks Wedding, Malibu Wedding, Nick Saglimbeni Photography, Uncategorized, Wedding Coordinator, Wedding Decor, Wedding Design, Wedding Planner | No Comments

One of our favorite venues is Malibu Rocky Oaks, a working winery with a gorgeous chateau perched at the end of a long, winding driveway, overseeing the vineyards and most of – no, definitely – all of Los Angeles. In my opinion, the best view in town.

We are honored to be on the preferred vendor list at MRO, and adore working with the team there.  It’s a substantial amount of logistics and coordination, but hey, that’s what we do! The goal when managing an event at a high-concept space such as MRO is having logistics so well planned from the outset, that guests don’t see the ‘gears’ grinding away – we want it all to feel organic and flowing.

For this particular bride and groom, we oversaw the full execution of their event.   We sought the best vendors to provide the bride and groom with a beautiful ceremony and reception: Jackie Combs of Lotus and Lily Floral and Event Design provided the florals and decor, LM Event Productions provided the lighting and rentals, and various friends and family came together for the music and entertainment, including the fabulous Jerry Warren – with his band, he played incredible R&B and jazz music throughout.  The cake by Hot Cakes Bakes was exceptional as well.  Videographer Isabel Cinemateque filmed the day, and photos by the talented Nick Saglimbeni / Slickforce Studio captured every moment.

Lotus and Lily's bouquet waits for its bride..featuring dahlias, orchids, hydrangea and roses.  Photo by Slickforce/Nick Saglimbeni

Lotus and Lily’s bouquet waits for its bride..featuring dahlias, orchids, hydrangea and roses. Photo by Slickforce/Nick Saglimbeni

Another personalized element, provided by the father of the bride: A wood initial monogram.

Another personalized element, provided by the father of the bride: A wood initial monogram.

The father of the bride is a master sign maker and artist, and custom created wood signage, like this directional sign.  Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

The father of the bride is a master sign maker and artist, and custom created wood signage, like this directional sign. Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

Photo by Slickforce/Nick Saglimbeni, florals by Lotus and Lily.

The beautiful bride.  Photo by Slickforce/Nick Saglimbeni

The beautiful bride. Photo by Slickforce/Nick Saglimbeni

What a view!   Photo by Slickforce/Nick Saglimbeni

What a view! Photo by Slickforce/Nick Saglimbeni

Parasols shielded guests from the sun.  Photo by Slickforce/Nick Saglimbeni

Parasols shielded guests from the sun. Photo by Slickforce/Nick Saglimbeni

A dove release capped off the ceremony.  Photo by Slickforce/Nick Saglimbeni

A dove release capped off the ceremony. Photo by Slickforce/Nick Saglimbeni

Photo by Slickforce/Nick Saglimbeni

Photo by Slickforce/Nick Saglimbeni

Photo by Slickforce/Nick Saglimbeni, florals and decor (like these mercury votives) by Lotus and LIly.

Photo by Slickforce/Nick Saglimbeni, florals and decor (like these mercury votives) by Lotus and LIly.

Photo by Slickforce/Nick Saglimbeni, florals and design by Lotus and Lily.

Photo by Slickforce/Nick Saglimbeni, florals and design by Lotus and Lily.

KimMarc-SlickforceStudio-0603 lace cake

Dessert table:  Traditional Italian treats and a delish cake from Hot Cakes Bakes, with decor and florals from Lotus and Lily.

Dessert table: Traditional Italian treats and a delish cake from Hot Cakes Bakes, with decor and florals from Lotus and Lily.